Quick answer
If you want to change or correct your name through the Assam State Gazette, the Government of Assam has a specific published procedure.
The process has three main stages:
Name-change affidavit → Newspaper advertisement → Publication in The Assam Gazette
The final Gazette stage is handled by the Directorate of Printing & Stationery, Bamunimaidan, Guwahati-21, Assam. The Government’s published procedure currently states a ₹240 user fee for Gazette publication, with payment through e-GRAS/online mode.
There is one important point to understand before you start: The Assam Gazette and the Gazette of India are different publication routes. The correct route depends on the Gazette publication you need and, in some cases, the requirements of the authority where you will use the notification.
This guide explains the Assam State Gazette process, documents, fee, newspaper requirement, application format, Aadhaar implications and the difference between the State and Central Gazette routes.
Quick Answer: What Is the Gazette Name Change Process in Assam?
For the Assam State Gazette, the published Government of Assam procedure follows these steps:
- Prepare a name-change or name-correction affidavit through a Notary or Magistrate.
- Publish a name-change/name-correction advertisement in a national or regional daily newspaper.
- Submit the application and supporting documents to the Directorate of Printing & Stationery at Bamunimaidan, Guwahati-21.
- The Directorate verifies the submitted documents.
- After successful verification, the notice is published in The Assam Gazette.
The published Assam procedure lists:
- Application addressed to the Publisher, Assam Gazette
- Public Notice Form
- Original newspaper containing the advertisement
- Two passport-size photographs
- Copy of the affidavit
- ID proof
- Original documents and hard copies for verification
- ₹240 Gazette publication user fee
What Is a Gazette Name Change in Assam?
A Gazette name change is the publication of a notice recording a person’s name change or name correction in an official Government Gazette.
For the Assam State Gazette route, the Directorate of Printing & Stationery, Government of Assam publishes the name-change or name-correction notice in The Assam Gazette after the required documents have been submitted and successfully verified.
The Gazette notification is then used as supporting documentation when applying to update records maintained by other authorities.
It does not automatically change your name in Aadhaar, PAN, passport, bank accounts, educational records or other databases. Each organization can have its own update procedure.
Assam Gazette Name Change Process Step by Step
Step 1: Prepare the Name Change Affidavit
The first step is to prepare a name-change or name-correction affidavit.
The Assam Government procedure states that the applicant should make the affidavit through a Notary or Magistrate and mention the applicant’s:
- Current name
- Address
- Proposed new name
For example:
Current name: Rakesh Kumar Das
Proposed name: Rakesh Das
The affidavit should clearly establish the relationship between the existing name and proposed name.
Check the affidavit before signing
Verify:
- Spelling of the current name
- Spelling of the proposed name
- Address
- Other personal details
- Whether the change is a name change or a correction
The same name details should be carried consistently into the newspaper advertisement and Gazette application.
Step 2: Publish the Name Change Advertisement in a Newspaper
After the affidavit, the Assam Government procedure requires publication of a name-change or name-correction advertisement in any national or regional daily newspaper.
The advertisement should clearly communicate the name transition.
Before publication, check:
- Existing name
- Proposed name
- Spelling
- Address and identifying details
- Other information required by the advertisement format
Keep the original newspaper
The Assam Government’s checklist specifically requires the original copy of the newspaper in which the name-change or correction advertisement was published.
Keep the original newspaper safely after publication and make a digital copy for your records.
For notice wording, see our newspaper advertisement formats.
Step 3: Submit the Application for Assam Gazette Publication
After completing the affidavit and newspaper publication, submit the required documents to:
Directorate of Printing & Stationery
Bamunimaidan
Guwahati-21
Assam
The application is addressed to:
The Publisher
Assam Gazette
Bamunimaidan, Guwahati-21
Assam
The Assam Government procedure requires the applicant to submit the prescribed documents for verification. After successful verification, the Directorate publishes the name-change or correction notice in The Assam Gazette.
Documents Required for Gazette Name Change in Assam
The Government of Assam’s published procedure specifies the following core documents:
| Document | Requirement |
|---|---|
| Application addressed to the Publisher, Assam Gazette | Required |
| Public Notice Form | Required |
| Original newspaper containing the advertisement | Required |
| Passport-size photographs | 2 copies |
| Copy of affidavit | Required |
| ID proof | Required |
| Original documents | Bring for verification |
| Hard copies | Required |
| Gazette publication user fee | ₹240 |
Important clarification about ID proof
The published Assam procedure contains the wording “one correct and one incorrect ID proof.” This is particularly relevant to a name-correction situation. It should not automatically be interpreted as requiring every applicant to possess two IDs with different names.
If your case involves a correction, prepare the documents that establish the incorrect and correct versions of the name and confirm the exact requirement with the Directorate before submission.
Assam Gazette Name Change Fee
The Government of Assam’s published procedure currently states a ₹240 user fee for Gazette publication.
The procedure states that the payment can be made through e-GRAS/online mode.
The ₹240 figure is the Gazette publication fee stated in the government procedure. It is not necessarily the total amount you will spend on the entire name-change process.
Additional expenses may include:
- Affidavit preparation
- Notary or Magistrate-related charges
- Newspaper advertisement
- Photographs
- Printing and photocopying
- Travel or postage
- Professional assistance, if you choose to use it
Because government fees and procedures can change, verify the current amount before making payment.
Where Do You Apply for Name Change in the Assam Gazette?
For the Assam State Gazette route, the published procedure identifies:
Directorate of Printing & Stationery
Bamunimaidan
Guwahati-21
Assam
The application is addressed to the Publisher, Assam Gazette at the same address.
If you are travelling from another district of Assam, verify the latest submission instructions before travelling.
Assam Gazette Name Change Application Format
The following is a drafting reference, not a substitute for any prescribed government form.
To,
The Publisher
Assam Gazette
Bamunimaidan, Guwahati-21
Assam
Subject: Application for Publication of Name Change/Name Correction in The Assam Gazette
Sir/Madam,
I respectfully request publication of my name change/name correction in The Assam Gazette.
My existing name is [Old Name] and I propose to use [New Name] for applicable official purposes.
I have completed the required affidavit and newspaper publication and am submitting the prescribed Public Notice Form and supporting documents for verification and Gazette publication.
My details are as follows:
Existing Name: [Old Name]
Proposed Name: [New Name]
Address: [Full Address]
Mobile Number: [Mobile Number]
I request you to kindly verify the enclosed documents and publish the name change/name correction notice in The Assam Gazette.
Yours faithfully,
[Applicant Name]
Signature: __________
Date: __________
Place: __________
Use the prescribed Public Notice Form where the Directorate requires it. This sample letter is not the official government form.
Assam Gazette vs Gazette of India: Which One Do You Need?
This is the most important decision point in the entire process.
The Assam Gazette and the Gazette of India are separate government publication systems.
Assam State Gazette
The Assam State Gazette route is handled by the Directorate of Printing & Stationery, Government of Assam.
The published Assam procedure specifically provides a name-change/name-correction route involving:
Affidavit → Newspaper advertisement → Public Notice Form/application → Verification → The Assam Gazette
Gazette of India
The Gazette of India is a Central Government publication handled by the Department of Publication.
The Department of Publication maintains separate official guidelines for matters including adult/major name changes, minor name changes, public notices and other name-related publications.
Why are online guides confusing?
Online guides for Assam describe both approaches.
Some pages tell Assam residents to use the Central Gazette of India, while others specifically describe the Assam State Gazette route.
The Government of Assam itself publishes a specific State Gazette name-change procedure, so the State route should not be ignored.
The practical rule
Before applying, identify:
1. Which Gazette are you applying for?
2. Which authority will receive the Gazette notification?
3. Does that authority specify a State Gazette or Gazette of India?
Do not choose a route simply because a private website says it is the “only” valid route.
For a wider comparison, see our guide to Central Gazette vs State Gazette. For the Central route itself, see the Gazette name change process.
Can an Assam Gazette Notification Be Used for Aadhaar?
Yes, a Gazette notification can be used for applicable Aadhaar name-change situations.
UIDAI’s current guidance states that for a first-name or full-name change, an applicant should provide a Gazette notification from either a State or Union Government along with an old proof-of-identity document showing the name in Aadhaar. UIDAI also states that the address details in the Gazette should match the Aadhaar record.
UIDAI’s current update guidance also describes a process for cases where the permitted name-update limit has been exceeded, including Gazette notification and supporting proof of the old name.
Important
The Assam Gazette notification does not automatically update Aadhaar.
After obtaining the Gazette notification, you must complete the applicable UIDAI update process.
Can the Gazette Notification Update PAN, Passport and Bank Records?
Not automatically.
A Gazette notification can serve as supporting evidence of the name change, but each organization controls its own record-update process.
Depending on your situation, you may need to update:
- Aadhaar
- PAN
- Passport
- Voter ID
- Driving licence
- Bank accounts
- Insurance policies
- Employment records
- Educational records
- Property records
- Other government or institutional records
Before submitting a request, check the specific authority’s current document requirements.
Name Change vs Name Correction in Assam
A name change and a name correction are related but not identical situations.
Name change
A name change generally means you are moving from an existing name to a different name.
Example: Old name: Rakesh Kumar Das
New name: Rakesh Das
Name correction
A name correction generally addresses an error or discrepancy in an existing name.
Example: Incorrect: Rakesh Kr Das
Correct: Rakesh Kumar Das
The Assam Government’s published procedure explicitly covers name change/correction.
If the error exists only in one specific government record, however, check whether that issuing authority provides a direct correction mechanism before starting a Gazette process.
What Happens After You Submit the Assam Gazette Application?
The Government procedure states that the Directorate verifies the submitted documents.
After successful verification, the Directorate publishes the name-change or correction notice in The Assam Gazette.
The process can therefore be represented as:
Affidavit
↓
Newspaper advertisement
↓
Public Notice Form + application + supporting documents
↓
Document verification
↓
Publication in The Assam Gazette
↓
Use Gazette notification for applicable record updates
The published Assam procedure does not establish a universal processing-time guarantee. Treat any specific turnaround as an estimate unless the Directorate confirms it.
Common Mistakes to Avoid
1. Using different spellings across documents
Your old name and proposed name should be consistent across the affidavit, newspaper advertisement and Gazette application.
2. Losing the original newspaper
The Assam procedure specifically requires the original newspaper containing the advertisement.
3. Assuming every applicant needs two differently named IDs
The Assam procedure mentions one correct and one incorrect ID proof in its checklist, but that wording should be understood in the context of name correction rather than blindly applied to every case.
4. Assuming Gazette publication updates every government record
It does not. Each authority has its own update process.
5. Confusing Assam Gazette with Gazette of India
They are separate publication systems with different procedures.
6. Treating private service-provider pricing as a government fee
A private consultant’s package price is not the same as the government’s Gazette publication fee.
7. Using an old procedure without checking it
Government fees, forms and submission procedures can change. Verify the current instructions before paying or travelling.
Assam Gazette Name Change Checklist
Use this checklist before submission.
Affidavit
- Current name checked
- Proposed name checked
- Address checked
- Affidavit completed through the required Notary/Magistrate process
Newspaper
- Name-change/correction advertisement published
- Name spelling checked
- Original newspaper preserved
Gazette application
- Application addressed to the Publisher, Assam Gazette
- Public Notice Form completed
- Two passport-size photographs
- Affidavit copy
- Required ID proof
- Original supporting documents available
- Hard copies prepared
- Current Gazette publication fee verified
- Payment receipt preserved
Frequently Asked Questions
Final Takeaway
For the Assam State Gazette, the Government of Assam’s published name-change procedure is:
1. Prepare the affidavit
2. Publish the newspaper advertisement
3. Submit the Public Notice Form, application and supporting documents
4. Complete document verification
5. Receive publication in The Assam Gazette
The relevant office is the Directorate of Printing & Stationery, Bamunimaidan, Guwahati-21, Assam, and the published procedure currently states a ₹240 Gazette publication user fee.
The most important decision is choosing the correct Gazette route. Do not automatically treat the Assam State Gazette and Gazette of India as interchangeable. The Assam Government has its own State Gazette procedure, while the Department of Publication maintains a separate Central Gazette process.
After publication, keep the Gazette notification, affidavit, newspaper advertisement and payment records together. Use the Gazette notification as supporting documentation when updating Aadhaar or other records, while following each authority’s separate requirements.
Verify the latest government instructions before submission because fees, forms and administrative procedures can change.
Official sources
- Directorate of Printing & Stationery, Assam
- Directorate of Printing & Stationery — Name Correction Procedure
- Department of Publication — Change of Name guidelines (Gazette of India)
Not sure which process applies to you?
Tell us about your case and we’ll reply with the documents and steps that apply to you.
This article is general information, not legal advice. NameChangeDesk is a private service and is not affiliated with the Government of India or any state authority.