Quick answer
If you live in Ghaziabad, Uttar Pradesh, and want to publish a name change in the Gazette of India, you should first check the applicable procedure issued by the Department of Publication, Government of India. The department’s adult name-change guidelines cover publication in Gazette of India Part IV and specify the required application documents, newspaper notice, submission route, and Gazette download process.
The process involves preparing the required declaration and supporting documents, publishing the prescribed newspaper notice, submitting the application through a permitted route, and checking the official eGazette portal for publication. The exact requirements can vary by applicant category, so verify the current official instructions before preparing or paying for your application.
This guide explains the process, required documents, government-fee verification, application submission, and what to do after publication. For the state-wide picture, see Gazette name change in Uttar Pradesh.
Quick overview: Gazette name change in Ghaziabad
For an adult applying under the Department of Publication’s Central Gazette name-change procedure, the published guidelines require a newspaper notice in one daily local leading newspaper, an undertaking, a prescribed proforma, supporting identity documents, and other specified application materials. The application is addressed to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054.
| Item | What you need to know |
|---|---|
| Responsible department | Department of Publication, Government of India |
| Applicable procedure covered here | Gazette of India Part IV, adult name change |
| Newspaper notice | One daily local leading newspaper under the cited adult guidelines |
| Main application materials | Undertaking, original newspaper, prescribed proforma, identity proof, photographs, digital material, and other specified documents |
| Submission | Personally or by post/courier under the published guidelines |
| Government fee | ₹1,100 for an adult under the rate order dated 19 September 2023; verify before payment |
| Gazette download | Official eGazette portal |
| Other identity records | Separate update procedures may apply |
Important: Gazette publication and correction of an error in a birth certificate, school certificate, or another record are not necessarily the same process. Identify the authority responsible for the document before deciding which procedure to follow.
What is a Gazette name change?
A Gazette name change is the publication of a name-change notice in an official Gazette under the applicable procedure. For the adult Central Gazette process covered by the Department of Publication’s guidelines, the relevant publication is in Gazette of India Part IV.
People may seek a name change for reasons such as adopting a different name, changing a surname, or making a formal name change following a personal circumstance.
However, Gazette publication does not automatically update every identity document or institutional record. You may need to submit separate applications to the authorities responsible for Aadhaar, PAN, passports, educational certificates, and other records.
Which name-change procedure applies to you?
Before preparing documents, determine whether you need a name change or a correction to an existing record.
| Your situation | Recommended next step |
|---|---|
| You want to adopt a different full name | Check the applicable name-change guidelines |
| You want to add, remove, or change a surname | Check the relevant surname or adult name-change guidelines |
| You want to change your name after marriage or divorce | Check the applicable category-specific procedure and supporting-document requirements |
| You want to change a minor’s name | Follow the Department of Publication’s separate minor name-change guidelines |
| Your name is misspelled on a birth certificate | Contact the relevant civil registration authority about correction |
| Your name is incorrect on an educational certificate | Check the correction policy of the issuing board or institution |
| You have already published your name change | Follow each identity-document issuer’s update procedure |
The Department of Publication publishes separate guidance for adults, minors, adopting a different surname, adopting a maiden surname, and other specific circumstances. Use the category that matches your case rather than assuming every application follows the same checklist.
Step-by-step Gazette name change process in Ghaziabad
The following steps summarize the adult Central Gazette procedure in the Department of Publication’s published guidelines. Check the latest official instructions before submitting an application.
Step 1: Confirm the applicable procedure
Confirm that the adult Central Gazette name-change process matches your circumstances. If you are applying for a minor, changing a surname under a specific category, or correcting a record rather than adopting a new name, consult the relevant official guidance first.
Start with the Department of Publication’s name-change guidelines.
Step 2: Prepare the undertaking or declaration
The adult guidelines require a signed undertaking identifying the old and new names and providing the prescribed personal and residential details. The declaration must be accurate and consistent with the supporting documents.
Do not rely on a generic online template without checking it against the applicable official format.
Step 3: Publish the required newspaper notice
For the adult Central Gazette procedure covered by the cited guidelines, the name change must be advertised in one daily local leading newspaper. The notice should include the applicant’s father’s or husband’s name, as applicable, and residential address. The original newspaper must be forwarded with the application.
Some commercial websites describe two newspaper advertisements as mandatory. Do not assume that requirement applies to every case. Follow the official instructions for your specific procedure and verify them before purchasing an advertisement.
Check every detail before publication, especially:
- Old name and proposed new name.
- Father’s or husband’s name, where applicable.
- Residential address.
- Any additional information required by the relevant format.
An incorrect notice may require further action and can delay the application.
Step 4: Prepare the prescribed application documents
The Department of Publication’s published adult guidelines specify the application materials described in the checklist below. Prepare the documents in the required formats and make sure the information matches throughout the application.
Step 5: Prepare the digital material
The published guidelines specify a CD containing the prescribed printing matter in MS Word, excluding the witness portion and using the old name in place of the signature as instructed.
The guidelines also require a signed certificate confirming that the hard-copy and soft-copy contents are similar.
Because technical submission instructions can change, confirm whether the CD and file-format requirements remain applicable before preparing your final dossier.
Step 6: Verify and pay the applicable fee
The application must include the requisite publication fee. The Department of Publication’s rate order dated 19 September 2023 lists ₹1,100 for each adult change-of-name notice; the older adult guideline shows the same figure for an earlier period. See the Department’s Gazette rates page.
Check the current fee and payment instructions through the Department of Publication and the official BharatKosh portal before paying.
Keep the payment receipt or transaction reference with your application records.
Step 7: Submit the application through a permitted route
The published adult guidelines identify the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054, as the recipient. They state that applications may be submitted personally or sent by post/courier, and explicitly exclude agents and advocates as submission channels.
This means a professional service may be able to help you prepare or organize paperwork, but you should not assume that the service provider is permitted to submit the application on your behalf.
The guidelines also state that submitted documents will not be returned. Before sending original documents, review the latest official requirements carefully and retain appropriate copies of your records.
Step 8: Check for Gazette publication
After the application has been received and processed, check the official eGazette portal for the relevant publication.
The Department of Publication notes that printing delays at the concerned Government of India Press are outside its responsibility, and incomplete, vague, unlawful, or misleading material may be rejected. Do not rely on an unverified guaranteed publication date.
Documents required for Gazette name change
The following checklist is based on the Department of Publication’s published adult name-change guidelines. Confirm the latest version before applying, especially if your case falls under a separate category.
| Document | Requirement in the published adult guidelines |
|---|---|
| Signed undertaking | Required |
| Original newspaper | Required |
| Prescribed proforma | Typed in duplicate and signed by the applicant and two witnesses |
| Digital printing matter | CD containing the prescribed MS Word material, as instructed |
| Passport-size photographs | Two self-attested photographs |
| Identity proof | Self-attested copy of the applicant’s photo ID |
| Matching-content certificate | Signed declaration that hard-copy and soft-copy contents are similar |
| Request letter | Required with the application and applicable fee |
Before submitting your documents
- Confirm that you are following the correct adult or special-category procedure.
- Check the spelling of the old and new names throughout the documents.
- Check the residential address and family details.
- Confirm that the newspaper notice meets the applicable requirements.
- Complete the prescribed proforma and witness details.
- Prepare the required digital material in the specified format.
- Sign the matching-content certificate.
- Verify the current fee and payment method.
- Confirm the current submission address and permitted delivery method.
- Keep copies of your application and payment records.
The official guidelines state that the submitted documents must not be older than one year. Confirm how that requirement applies to your documents under the latest instructions before submission. See also our documents required for Gazette name change checklist.
Not sure your documents are right?
Tell us your case and we will reply with the documents and next steps that fit it. One mismatch in a name or address can send an application back.
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Where should you apply from Ghaziabad?
For the adult Central Gazette procedure covered by this guide, the published application destination is:
Controller of Publications
Department of Publication
Civil Lines, Delhi 110054
The Department of Publication’s guidelines state that the application can be submitted personally or sent by post/courier. Verify the latest contact and submission details on the official Department of Publication website before travelling or dispatching documents.
Do not assume that Ghaziabad Nagar Nigam is the office for Central Gazette name-change publication. A municipal or civil registration authority may handle specific birth or death record corrections, which are a different administrative matter.
Gazette name change fees in Ghaziabad
The total cost depends on the applicable government fee and any additional expenses involved in preparing the application.
| Cost category | What to check |
|---|---|
| Gazette publication fee | Current official amount and payment instructions |
| Newspaper advertisement | Quotation from the selected publication |
| Affidavit or documentation | Applicable local charges, if required for your case |
| Postage or courier | Actual delivery cost |
| Professional assistance | Optional service charges, if you choose assistance |
The Department of Publication’s rate order dated 19 September 2023 lists ₹1,100 for an adult’s change-of-name notice and ₹1,700 for a minor’s. Confirm the current amount with the Department of Publication and the official payment portal before paying. For a full breakdown, see Gazette name change fees and timeline.
Keep government charges separate from private service fees. A commercial website’s quoted package price is not proof of the government’s current publication fee.
How long does Gazette name change take?
The time required depends on document preparation, newspaper publication, completeness of the application, departmental processing, and publication.
The available official adult guidelines do not establish a reliable, guaranteed completion time for every application. They also state that the department is not responsible for delays in printing by the concerned Government of India Press.
Before making travel, employment, or document-update plans that depend on publication, check the latest official guidance and avoid relying on a commercial provider’s estimated timeline as a government guarantee.
How to download your Gazette name-change notification
The official Gazette portal is egazette.gov.in.
The Department of Publication’s published instructions describe searching the Weekly Gazette and selecting Part IV for the adult name-change notices covered by its guidelines.
Follow these steps:
- Open the official eGazette portal.
- Navigate to the Weekly Gazette search.
- Select Part IV under the applicable part and section options.
- Select the relevant issue or date range.
- Download the appropriate Gazette PDF.
- Use the PDF’s search function to look for your old or new name.
- Check the entry and save a copy of the relevant issue for your records.
The department’s published instructions state that the downloaded Gazette can be retained as a copy without further certification by the department. Always verify that the entry is the correct one before using it for subsequent applications.
How to update Aadhaar, PAN, passport, and other records
Gazette publication does not itself complete every identity-document update. Each issuing authority has its own process and supporting-document requirements.
Aadhaar name update
UIDAI publishes its current enrolment and update requirements, including rules concerning supporting documents for name changes. The required evidence can depend on the type of change and the applicable procedure. Check the latest UIDAI enrolment and update guidance before visiting an enrolment or update centre.
Do not assume that a Gazette notification alone will satisfy every Aadhaar update request.
PAN card name update
Follow the current procedure provided by the Income Tax Department and the designated PAN service provider. Check which supporting documents are required for your particular change.
Passport name update
Use the current Passport Seva guidance to identify the applicable reissue procedure and documents.
Bank, employment, and educational records
Banks, employers, universities, school boards, and other institutions may require separate applications or additional proof. Contact each institution directly and confirm its requirements before submitting documents.
Birth certificate correction
If the problem is an incorrect entry in a birth certificate, contact the relevant civil registration authority to establish the correction procedure. Do not assume that a Gazette name-change application replaces the authority’s correction process. See our guide to changing a name in a birth certificate.
Common mistakes to avoid
- Using outdated fee information. Verify the current official amount before making payment.
- Assuming two newspaper advertisements are always mandatory. Check the requirements for the specific procedure you are following.
- Using inconsistent names or addresses. Check every document and the published notice before submission.
- Ignoring digital-format requirements. The published adult guidelines specify particular digital and physical materials.
- Sending original documents without checking the rules. The published guidelines state that submitted documents will not be returned.
- Assuming a private service can submit the application as your representative. The cited guidelines restrict submission channels.
- Expecting a guaranteed publication date. Incomplete applications and printing delays can affect processing.
- Assuming all identity records update automatically. Follow the procedure of each issuing authority.
Frequently asked questions
Need assistance with your Gazette name-change application?
If you need help understanding the applicable procedure or organizing your documents, check the service provider’s actual scope, charges, and terms before proceeding.
A trustworthy assistance service should clearly explain:
- Which documents it helps prepare.
- Which fees are government charges and which are service charges.
- Which steps the applicant must complete personally.
- Whether the assistance covers only preparation or also other administrative support.
- That government processing and publication are not guaranteed by a private provider.
Before you begin, verify the latest requirements directly with the Department of Publication. This helps you avoid relying on outdated fees, conflicting newspaper instructions, or an incorrect submission method.
Official sources
- Department of Publication — Change of Name and Public Notices
- Department of Publication — Gazette rates
- eGazette of India
Not sure which process applies to you?
Tell us about your case and we’ll reply with the documents and steps that apply to you.
This article is general information, not legal advice. NameChangeDesk is a private service and is not affiliated with the Government of India or any state authority.